Leave settings

Policy name

Description

What is the leave allowance employees can request?

Day(s)

Which days to consider as leave days?

Calendar days Working days

Do not consider public holidays as leave days

Is this a recurring policy?

Annually recurring One time only

Carry over paid leave allowance each cycle

Max carry over days

Accrue allowance on a monthly basis

OFF: Employees receive their full allowance at the start of the cycle

Default leave pay rate

Paid leave

Full salary kept on payroll — no deduction.

Unpaid leave

Daily rate (basic ÷ 30) × leave days is deducted from net pay.

Requires approval

Leave requests need to be approved.

Allow negative balance

ON: Employees may request more days than their balance. Approving will push the balance below zero.

OFF: Requests above the available balance are refused (no overdraft).

Allow attaching a file with the leave request

Employees can attach a supporting file (image or PDF) when filing this leave.

Attachment required

The request can still be filed without a file, but it will be flagged until the attachment is uploaded.

Active policy

Assign employees to this leave policy. Selected employees will receive this leave allowance based on the rules defined in step 1.

Backdate balance from hire date

Creates leave balances for every cycle since the hire date of each selected employee. Requires a hire date on file for every employee.

Only available for annually recurring leaves.

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